Volunteer Roster Information

The importance of our volunteers

Participation may take a variety of forms including coaching, managing, site officiating, equipment set up and pack away, assistance in the canteen or participation on our committee.
The club regularly reviews it’s roster allocations to ensure we have appropriate numbers of helpers for each site or role.

The club has implemented a QR code check in system. Please ensure you check in at your site or at the admin area to ensure we have recorded your attendance.
The club is currently reviewing it’s policy in regards to non-attendance at your roster positions which may result in the exclusion of an athlete from competition and/or training, results of the child on the day may not be recorded, and eligibility for the athlete to receive centre championship awards, state events and end of season medals may be impacted.

Current 2025/26 Open Roster Positions – Here

Roster Important Key Points

  1. All parents are expected to do a fortnightly roster except for special rosters which are identified as weekly as they are either shorter in duration or a specialised area, i.e. coaching, age group manager, etc.
  2. Rosters are for a period of at least 3 hours per fortnight the only exceptions being set up/pack up
  3. Set up starts at 6:15am for Saturday meets or 3.15pm for twilight meets.
  4. If your site finishes early please report to the Arena Manager as other sites may need help
  5. The club reserves the right to move volunteers depending on the needs of the club.

How the roster works

The roster works on a week 1 and 2 system based on the programs. Only one parent/guardian from each family needs to nominate for a roster duty. You pick a duty on registration and the centre emails out the full duty roster prior to the start of the season. You may be moved to another roster depending on the needs of the club.

Every site and area has been carefully planned so that we have the right amount of parents to function efficiently and effectively with such a large number of athletes. It also enables our centre to be one of the earliest finishing centres in the state.

What if I can’t do my roster?

We request that you attempt to swap your roster with another parent or make alternative arrangements to ensure you roster is filled.
If you have exceptional circumstances please email the centre email competition@uwalac.com with PARENT ROSTER in the subject line.
We also have a group of ex-athletes that are available to do roster duty for a fee which can be paid for at Payment Link

What if I am new and don’t know what to do?

Please do not be too concerned if you know little about athletics. Others will be in the same position. We have senior site officials and instructions to guide you through your task. Coaches and other, more experienced parents are always on hand to provide assistance. The first 2 weeks of the season we have officials and committee members helping whilst new families learn the ropes.

Winter

Winter season parents are only on roster once throughout the season and that is at the UWALAC run cross country event normally held on the middle weekend of the July school holidays.